Privacy Policy

Last updated: 01.01.2026

1. Introduction

This Privacy Policy explains how Quotatrip collects, uses, shares, and protects personal data when users visit or use the website https://www.quotatrip.com and related services.

Quotatrip is a platform that connects travelers seeking tailor-made trips with selected local travel agencies. Quotatrip also allows travel agencies and their representatives to apply to join the Quotatrip partner network and, once approved, to access traveler trip requests through a paid subscription.

This Privacy Policy applies to two main categories of users:

• travelers who browse the website and submit travel requests
• travel agencies and their representatives who apply to join or use the Quotatrip partner platform

By using the website or submitting information through it, users acknowledge that their personal data may be processed as described in this Privacy Policy.

Quotatrip is committed to protecting personal data and complying with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679.

2. Data Controller

The controller responsible for processing personal data is:

Company Registration Number: 2420279
Website: https://www.quotatrip.com
Email: contact@quotatrip.com

3. Categories of Personal Data Collected

Quotatrip may collect different types of personal data depending on how users interact with the platform.

3.1 Data collected from travelers

When travelers browse the website or submit a travel request, Quotatrip may collect:

• full name
• email address
• phone number
• country of residence
• destination of interest
• travel dates or estimated travel period
• number of travelers
• travel preferences and type of trip
• estimated travel budget
• information voluntarily provided in messages or request forms
• communications with Quotatrip or partner agencies

3.2 Data collected from travel agencies and applicants

When a travel agency or its representative applies to work with Quotatrip or uses the partner platform, Quotatrip may collect:

• agency name
• agency website
• destinations offered
• business address
• professional email address
• phone number
• contact person name
• job title or role
• application information and supporting details
• publicly available information such as website content, reviews, and social media presence
• account credentials
• subscription status
• billing information
• payment information processed via Stripe or bank transfer
• communications with Quotatrip support
• communications with Quotatrip support

Quotatrip does not store full payment card information. Card payments are processed securely by third-party payment providers.

3.3 Data collected automatically

When users visit the website, certain information may be collected automatically, including:

• IP address
• browser type and version
• device type and operating system
• language preferences
• pages visited
• referral source
• date and time of visits
• cookie identifiers and similar technologies

4. How Personal Data Is Collected

Personal data may be collected:

• directly from users when they fill in forms, submit a trip request, apply as an agency, create an account, or communicate with Quotatrip
• automatically through cookies and analytics technologies
• from publicly available sources when reviewing agency applications
• from payment providers and service providers involved in billing or fraud prevention

5. Purposes of Processing

Quotatrip may process personal data for the following purposes:

• operating and maintaining the website and platform
• receiving and routing traveler trip requests to relevant partner agencies
• enabling travelers and agencies to communicate regarding travel projects
• evaluating and processing agency applications
• creating and managing partner agency accounts
• managing subscriptions, payments, and billing
• providing customer support
• improving the website and services
• analyzing platform performance and usage
• preventing fraud, abuse, and unauthorized use
• enforcing contractual terms and protecting legal rights
• complying with legal, tax, and regulatory obligations
• sending service-related communications
• sending marketing communications where permitted by law
• sending marketing communications where permitted by law

6. Legal Bases for Processing

Where the GDPR applies, Quotatrip processes personal data based on one or more of the following legal bases:

• performance of a contract or steps taken before entering into a contract
• legitimate interests in operating, securing, and improving the platform
• compliance with legal obligations
• consent where required under applicable law

7. Sharing of Personal Data

Quotatrip may share personal data with:

• partner travel agencies responding to traveler requests
• payment service providers
• hosting and infrastructure providers
• analytics providers
• communication service providers
• professional advisers and auditors
• public authorities when required by law

When a traveler submits a trip request, relevant personal data may be shared with one or more selected partner travel agencies so they can contact the traveler and prepare travel proposals.

Once traveler information is shared with a partner agency, the agency acts as an independent data controller responsible for its own processing of personal data, including communications with the traveler and the provision of travel services.

Partner agencies must use traveler information solely for the purpose of responding to the specific travel request submitted through the Quotatrip platform and must comply with applicable data protection laws.

8. International Data Transfers

Because Quotatrip operates internationally, personal data may be processed in countries outside the European Economic Area.

Where required by law, Quotatrip ensures that appropriate safeguards are implemented in accordance with applicable data protection regulations, including the use of Standard Contractual Clauses approved by the European Commission or other recognized legal transfer mechanisms.

9. Data Retention

Quotatrip retains personal data only for as long as necessary to fulfill the purposes described in this Privacy Policy, including legal, accounting, and regulatory requirements.

In general:

• traveler request data may be retained to facilitate communications with agencies and improve the service
• agency application data may be retained for evaluation and follow-up purposes
• agency account and subscription data may be retained while the account remains active and thereafter for legal or accounting obligations
• technical logs may be retained for security and fraud prevention

When data is no longer necessary, it may be securely deleted or anonymized.

10. Cookies and Similar Technologies

The Quotatrip website uses cookies and similar technologies to ensure proper website functionality, improve user experience, analyze website traffic, and support certain marketing activities.

Cookies are small text files stored on a user's device when visiting a website. They allow websites to recognize users, remember preferences, and collect information about how the website is used.

Cookie consent management

Quotatrip uses Cookiebot, a consent management platform provided by Usercentrics A/S, to manage cookie consent and ensure compliance with applicable cookie and data protection regulations.

When users visit the website for the first time, they are presented with a cookie banner allowing them to accept, reject, or customize their cookie preferences.

Users may modify or withdraw their consent at any time through the cookie settings available on the website.

Types of cookies used

The website may use the following categories of cookies:

• Strictly necessary cookies - These cookies are essential for the proper functioning and security of the website.
• Analytics cookies - These cookies help Quotatrip understand how visitors interact with the website in order to improve performance and usability.
• Marketing cookies - These cookies may be used to measure marketing effectiveness and improve advertising relevance.

Managing cookies through browser settings

Users may also control or disable cookies through their browser settings. Examples include:

• Microsoft Edge - Settings → Cookies and Site Permissions → Manage and delete cookies and site data
• Google Chrome - Settings → Privacy and Security → Cookies and other site data
• Safari - Preferences → Privacy → Cookies and website data

Please note that disabling certain cookies may affect the functionality of the website.

11. Data Security

Quotatrip implements appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

12. Data Subject Rights

Under the GDPR, individuals may have the following rights:

• right of access
• right to rectification
• right to erasure
• right to restriction of processing
• right to data portability
• right to object to certain processing
• right to withdraw consent where processing is based on consent
• right to lodge a complaint with a competent data protection authority

Requests regarding personal data may be submitted to: info@quotatrip.com

13. Marketing Communications

Quotatrip may send service-related communications necessary for the operation of the platform.

Where permitted by law, Quotatrip may also send marketing emails or newsletters. Recipients may unsubscribe at any time using the unsubscribe link included in such communications.

14. Children's Data

Quotatrip services are not intended for children acting independently. Quotatrip does not knowingly collect personal data directly from children without the involvement of a parent or guardian.

If Quotatrip becomes aware that personal data has been collected from a child inappropriately, it will take reasonable steps to delete such information.

15. Third-Party Websites

The website may contain links to third-party websites or services. Quotatrip is not responsible for the privacy practices of third-party services and users are encouraged to review their privacy policies.

16. Changes to This Privacy Policy

Quotatrip may update this Privacy Policy from time to time.

Any updates will be published on this page with a revised "Last updated" date.

17. Contact

For any questions regarding this Privacy Policy or the processing of personal data:

Email: info@quotatrip.com